An enquiry letter is a formal letter written to ask for information. It can be sent to a company, a school, a government department, or even a person. The main goal is to get specific information that the sender needs before taking action—like making a purchase, joining a course, or applying for a service.
This type of letter is very common in business communication, as companies often send enquiry letters before making deals or orders. Business communication helps organizations share information formally and effectively.
When to Write an Enquiry Letter
You can write an enquiry letter in many situations, such as:
- Asking for product details before buying
- Requesting course details from a college
- Checking about job openings or internship opportunities
- Requesting hotel or travel package details
- Asking about service pricing or contract terms
Whether it’s for personal or professional use, enquiry letters show that you’re serious and respectful.
Sample Enquiry Letter Format
Here’s the full format:
[Your Name]
[Your Street Address]
[City – PIN Code]
[Date]
[Receiver’s Name or Designation]
[Company/Organization Name]
[Street Address or Area Name]
[City – PIN Code]
Subject: [Write your subject line here]
Dear [Sir/Madam or Name of the person],
[Opening paragraph: Mention how you got the information and what you are enquiring about.]
[Second paragraph: Ask for all the details you need. List them clearly if needed.]
[Third paragraph: Close politely, mention your expectation of a reply.]
Yours sincerely,
[Your Full Name]
Download Enquiry Letter Format PDF
Example Enquiry Letter Format:
Ravi Kumar
123 Main Street
Mumbai – 400001
22nd June, 2025
The Manager
ABC Computer Institute
78 Technology Park
Bengaluru – 560001
Subject: Enquiry about Short-Term Computer Courses
Dear Sir/Madam,
I saw your advertisement about short-term computer courses in The Times of India dated 20th June. I am interested in joining a course and would like to know more details.
Kindly send me the details of available courses, course duration, fees, class timings, and eligibility criteria. I would also like to know if weekend classes are available as I am working on weekdays.
I would appreciate it if you could reply soon. I am looking forward to your response so that I can plan accordingly.
Yours sincerely,
Ravi Kumar
Different Types of Enquiry Letters
There are many types based on your purpose. Some common ones:
| Type | Example Use |
|---|---|
| Business Enquiry Letter | Asking about products, pricing, or supply timelines |
| Job Enquiry Letter | Asking about vacancies or applying proactively |
| Course Enquiry Letter | Asking about course details, fees, or eligibility |
| Service Enquiry Letter | Asking about a new service plan or offer |
| Travel Enquiry Letter | Asking about tour packages or hotel availability |
Business Enquiry Letter Format
Purpose: To ask about a product, price, or bulk order.
[Your Name]
[Your Business Name]
[Street Address]
[City – PIN Code]
[Date]
[Receiver’s Name]
[Company Name]
[Company Address]
[City – PIN Code]
Subject: Enquiry about Wholesale Supply of Office Chairs
Dear Sir/Madam,
We are looking to purchase office chairs in bulk for our newly opened branches across Maharashtra. We came across your product catalogue on your website and found your offerings quite impressive.
Please share your latest price list, available designs, payment terms, and delivery timelines. We would also like to know about warranty terms and whether any discounts are available for bulk purchases.
We hope to hear from you at the earliest so that we can finalize our vendor selection.
Yours sincerely,
Anil Verma
Purchasing Manager
ProSpace Offices Pvt. Ltd.
Download Business Enquiry Letter Format PDF
Job Enquiry Letter Format
Purpose: To enquire about any current or upcoming job openings.
[Your Name]
[Your Address]
[City – PIN Code]
[Date]
The HR Manager
[Company Name]
[Company Address]
[City – PIN Code]
Subject: Job Enquiry for the Role of Content Writer
Dear Sir/Madam,
I am writing to enquire about any current or upcoming vacancies in your company for the position of Content Writer. I hold a degree in English Literature and have 2 years of experience in digital content writing.
I would appreciate it if you could let me know about the application process and whether there are any openings that match my skills. I am attaching my resume for your reference.
Looking forward to hearing from you.
Yours faithfully,
Ritika Sharma
ritikasharma@email.com
+91-9876543210
Download Job Enquiry Letter Format PDF
Course Enquiry Letter Format
Purpose: To enquire about course details in an institute.
[Your Name]
[Your Address]
[City – PIN Code]
[Date]
The Admission Officer
[Institute Name]
[Institute Address]
[City – PIN Code]
Subject: Enquiry about Digital Marketing Course
Dear Sir/Madam,
I am interested in joining your institute for a digital marketing course. I have completed my graduation and would now like to pursue a job-oriented course.
Please share the details about course modules, duration, class timings, eligibility, and fee structure. Kindly let me know if there are any weekend or online options available.
Thank you for your time and assistance.
Yours sincerely,
Sunil Mehta
Download Course Enquiry Letter Format PDF
Service Enquiry Letter Format
Purpose: To enquire about a professional service like internet, cleaning, or repair.
[Your Name]
[Your Address]
[City – PIN Code]
[Date]
Customer Service Manager
[Service Provider Name]
[Address]
[City – PIN Code]
Subject: Enquiry Regarding Annual AC Maintenance Service
Dear Sir/Madam,
I am interested in signing up for your annual air conditioner maintenance service for my office located in Delhi. I came to know about your services through a Google search.
Kindly share the service packages, visit frequency, pricing, and service coverage. Also, let me know if your technicians are available on weekends.
Awaiting your detailed response.
Yours sincerely,
Anita Kapoor
Download Service Enquiry Letter Format PDF
Travel Enquiry Letter Format
Purpose: To enquire about tour packages, hotel bookings, or travel services.
[Your Name]
[Your Address]
[City – PIN Code]
[Date]
Tour Manager
Global Tours & Travels
123, Holiday Street
Goa – 403001
Subject: Enquiry about Kerala Holiday Tour Package
Dear Sir/Madam,
I am planning a family vacation to Kerala in the second week of December and would like to enquire about your holiday tour packages.
Please provide details about the 7-day package, including accommodation, sightseeing plans, meals, and total cost. Also let me know if flight booking and airport pickup are included.
Looking forward to your reply.
Yours sincerely,
Karan Patel
Download Travel Enquiry Letter Format PDF
Conclusion
An enquiry letter is a useful tool for getting information in a formal way. Whether you’re enquiring about a product, service, job, or course, knowing the correct format helps you sound professional and polite. Use the tips, format, and examples in this blog to write better enquiry letters.
Writing such letters improves not only your communication skills but also your understanding of how to present yourself in professional settings. Even in today’s fast-paced digital world, formal letters like this play an important role in clear communication. Formal communication is a basic skill every student and professional should learn.
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- Different Consent Letter Formats
- Informal Letter Format
- Relieving Letter Formats: Everything You Need to Know
Frequently Asked Questions
What is the format of an enquiry letter?
An enquiry letter follows a formal structure. It includes the sender’s address, date, recipient’s address, subject, greeting, body paragraphs (usually 2–3), and a proper closing with your name. It should be polite, well-organized, and straight to the point. This helps the reader understand your request clearly.
When should write a enquiry letter?
You should write an enquiry letter when you need specific information about a service, product, job, course, or event. It helps you ask questions in a formal way. People use it before making a decision, like joining a class or buying something from a company.
How to write a good enquiry letter?
To write a good enquiry letter, be clear and polite. Start with a proper greeting, state your purpose, ask specific questions, and end respectfully. Keep it short but detailed enough to get helpful answers. Check for spelling and grammar errors before sending it.
What are the types of enquiry letters?
There are many types of enquiry letters like business enquiries, job enquiries, service enquiries, course enquiries, and travel enquiries. Each one is written to ask about something different. The format is mostly the same, but the content changes depending on what information you need.
Why is enquiry letter writing important?
Enquiry letter writing is important because it helps you get the right information in a clear and respectful way. It shows professionalism and creates a written record of your request. Whether you are a student or business owner, it improves communication and decision-making.
